Saturday, May 10, 2008

Calendars -- Event privacy considered

At the monthly CMN Core meeting, I raised the issue of event privacy on the CMN Core calendars. Thus far, I have been making sure all events are public, meaning anyone can see your name and timeslot. I've gotten the sense that some users would prefer not to have their names quite so public and would prefer privacy. From my end, the problem is that I definitely need to know who's signed up for which timeslot, and I think it benefits other users to be able to see who's before or after them in case of schedule changes at the last minute.

If we designate an event to be private, then all those authorized to self-schedule on the calendar can see the details, but not the general public. They can see the details when logged into Google, though when viewing the calendar via the CMN Core web pages, one often needs to click reload to get the details to appear. The general public and anyone not logged into their authorized Google account for viewing the calendars simply sees the word "busy" for each private event.

I've recommended that we increase privacy by having reservations be private on CMN Core calendars. So, I'll send out an email about this when I'm ready to implement it, then will consistently make sure events are made private, except for service events. Those who consistently use Google and are frequently logged in may not notice much, but others will see the word "busy" instead of names. Let me know if there are questions or concerns.

No comments: